General Information

We are happy that you have signed a lease with us. As a resident, you are financially responsible for the entire lease term, which begins on August 22nd and ends on July 29th of the following year. The lease term is just over 11 months. Residents who do not plan to live at The Courtyards for the summer should understand that, while re-leasing is an option, you are bound by the terms of the Lease until you have successfully re-leased your apartment. Please see below for more information about Re-Leasing.

Each January, our resident lease renewal process begins. You will be given the option to stay in your current bedroom for another year, transfer to another bedroom or another apartment, pull friends into your apartment, or leave The Courtyards entirely.

 

IMPORTANT DOCUMENTS FOR YOUR REVIEW/USE

 

Lease Renewal

 

 

2017-2018 Renewal Lease Information

 

Renewal Intention Forms are NOW available ONLINE via MyDRL

The deadline to submit your Intention Form is 4:00pm on February 8, 2017.

  1. To complete your Intention Form, go to MyDRL.
  2. Select 2017-2018 Renewal Intention Form from the menu options under “Housing Forms and Links”.
  3. Complete your Intention Form by selecting the best option for you.
  4. Submit your completed Intention Form.

You must complete your Renewal Intention Form even if you do not plan to return to The Courtyards for the 2017-2018 lease year. Any current Courtyards resident that does not submit an intention form online by 4:00pm on February 8th will NOT be permitted to sign a lease at The Courtyards for 2017-2018.

 

Who Is Eligible To Renew?

Students who will be entering their 2nd, 3rd, or 4th year of undergraduate study in Fall 2017 who are in good standing with the university are eligible to renew their lease. Students who will be entering their 5th year of undergraduate study in Fall 2017 are eligible to renew this year.

What Are My Options?

Eligible Courtyards residents will have several options on their Intention Form from which to choose. Eligible Courtyards residents may choose to: stay in the exact same space, transfer to a different bedroom within the same apartment, transfer to a new bedroom in a new apartment, pull-in other eligible students to vacancies in their 2017-2018 space, or decline renewal.

(Please note that the following groups will need to attend a special leasing meeting for their program and will not be able to renew online: Mixed Gender Living and RAs.)

Want to Stay In Your Exact Same Space?

Great news! You will be able to renew your lease online! Simply select “I would like to stay in my same room” (Intent A) on your Intention Form and the system will guide you through your lease signing. No in-person appointment will be required.

(Please note that the following groups will need to attend a special leasing meeting for their program and will not be able to renew online: Mixed Gender Living, Beyond the Classroom, Hinman CEO’s, and RAs.)

Want to Transfer to a Different Bedroom in the Same Apartment or Transfer to a Different Apartment?

You must still complete your Intention Form online by 4:00pm on February 8, 2017. You will not be able to renew your lease online and will be required to schedule a lease renewal appointment with the Leasing Office. On your Intention Form, select the intent option that best fits your intention and the system will guide you through scheduling your appointment.

Please keep in mind that when transferring to a different apartment, you must choose a unit that fills the number of vacancies in that apartment. This means you would be limited to selecting from units that have the same number of vacancies for the number of spaces available.

Students transferring to a different bedroom in the same apartment or transferring to a different apartment altogether should plan to vacate their current unit on July 31, 2017 and move-in to their new apartment on August 20, 2017 (2017-2018 lease start date). Students who need to remain on-campus between July 31, 2017 and August 20, 2017 are STRONGLY ENCOURAGED to renew the lease on their 2016-2017 space. South Campus Commons cannot guarantee that residents transferring apartments will be able to directly transfer to their 2017-2018 space.

Want to Pull In a Friend?

The only students eligible to be pulled in are current residence hall students in the 3rd Commitment Group (rising third-year students) who are in good standing with the University. Current South Campus Commons residents who are in good standing with the University are also eligible to be pulled in/transferred to your apartment. Rising seniors (current juniors) who do not currently live in South Campus Commons are NOT eligible for pull in.

If you want to pull in a friend, you must select an apartment that will accommodate the number of spaces for you and your friend(s) that you are trying to pull in. For example, if there are two of you, you may not select a completely empty four or three bedroom apartment. You would be limited to choosing units with only two open spaces.

Contact Information

Questions and concerns regarding the lease renewal process can be directed to the The Courtyards Office via phone at 301-314-2466 or via email at thecourtyards@cocm.com.

Direct Transfer

Residents who need to stay at The Courtyards between July 30 and August 22 should renew their lease for the exact same bedroom.  For some extenuating circumstances, the management staff does consider applications for direct transfer, in which a resident who is transferring may move directly from their current apartment to their new apartment.  These circumstances are extremely limited and only approved under the most severe of circumstances that could not be planned for, as they create difficulty in management of the apartment make-ready process.  To request a direct transfer accommodation, residents should submit a Direct Transfer Application by May 30.

Re-Leasing

Please click here to submit a Re-Leasing Request.

The Process

The following information is designed to help you navigate the re-leasing process, through which you can end your lease early by transferring it to another eligible student. Please review this information carefully, as you retain financial responsibility for your apartment until the re-leasing process has been completed in its entirety. We recommend submitting the Re-Leasing Request 2 – 3 weeks before your desired lease transfer date. However, finding a re-lessor can be sometimes be difficult, so we recommend that you start looking for a re-lessor as early as possible.

  • Step 1: Find a re-lessor (a student who is interested in taking over your lease). It is your exclusive responsibility to find re-lessor.
  • Step 2: Your re-lessor must complete a Courtyards Leasing Application.
  • Step 3: Submit a Re-Leasing Request. If your re-leasing request is approved, you will be prompted to schedule a re-leasing appointment.
  • Step 4: Attend your re-leasing appointment with your re-lessor and complete your re-leasing paperwork.
Online Re-Leasing Board
Throughout the year, Courtyards leaseholders may be in search of someone to re-lease their space to.  Prospective residents may view these boards to find a potential space to release. Current residents may also post advertisements in designated areas on campus.

  • Female Re-Leasing Board
  • Male Re-Leasing Board
  • Ask your roommates if they know anyone with whom they might like to live.
  • Ask friends if they know of anyone looking to live in The Courtyards.
  • Request a copy of The Courtyards wait list by sending us an email. Please include your name and UID in your email request.
Eligibility

Currently, any full-time undergraduate student at Maryland who is in good financial, judicial, and academic standing with the University is eligible. Your re-lessor’s eligibility will be determined once you submit your Re-Leasing Request and you will be notified via email. For more specific questions about renewal eligibility, please email Kelly Ridings, Manager for Public Housing Partnerships with the Department of Resident Life, at pppleasing@umd.edu.

Deadlines

You can submit your Re-Leasing Request anytime, but re-leasing appointments are only available between the 4th and the 20th of each month (except August, February, and March). Failure to complete your appointment by the 20th of the month will result in you retaining financial responsibility for the following month.

Appointment Requirements

Current Resident:

  • Your $100 lease transfer fee. This must be paid in certified funds*. Personal checks and cash are NOT accepted.
  • The remaining portion of your financial responsibility through your new lease end date. This must be paid in certified funds*. Personal checks and cash are NOT accepted.
  • Monthly rent installments are due on the first of each month. The person in possession of the lease on the 1st of the month is responsible for the rental installment. Installments are not prorated and The Courtyards will not issue refunds for installments owed prior to the lease transfer. Any exchange of money relating to partial rent payments or personal refunds is solely between the leaseholder and the re-lessor.


*Certified checks are available from a teller at your financial institution in the form of a cashier’s check. Money orders are available at several local convenience stores, The United States Post Office, and other retail locations.

New Resident:

  • $30 application fee. Check or money order made payable to The Courtyards.
  • $300 lease reservation fee. Check or money order made payable to The Courtyards.
  • Social Security Number. While your card is not required, you must be able to provide your Social Security Number.
Moving Out

On your Re-Leasing Request you will need to select your re-lessor’s desired move-in date. Your move-out date will be at least three business days before their move-in date.  All of your belongings must be removed from the apartment, even if you are studying abroad and plan to return to the apartment or to The Courtyards community in the future.

Illegal Sub-Leasing
In an effort to protect our community we strive to ensure that all residents will be positive community members. Re-Leasing aids us to ensure that members of the community meet the eligibility requirements, including the need to be a student at University of Maryland. For this reason, illegally sub-leasing a Courtyards apartment to an unapproved individual is strictly prohibited.  If you are found to be illegally sub-leasing your apartment, the leaseholder and the illegal sub-lessor may be referred to the University of Maryland judicial process according to the Rights and Responsibilities handbook, Section B, 26. As the illegal sub-lessor, you will be required to move out of the apartment immediately. A lease must be signed at the management office and official check in completed before a resident may reside at The Courtyards.

Failure to check in through the Landlord is subject to a $200 administrative charge.  Failure to check in or out at a designated location is also subject to a $100 improper check in/out fee.  Furthermore, current residents who do not properly check their keys into a Courtyards staff member at the After Hours Desk or Management Office are subject to $150 core replacement fees for the front and bedroom door. Only legal leaseholders will be permitted to sign out the replacement keys in such circumstances.

To avoid incurring these charges and judicial sanctions, and to preserve the security of our community, it is imperative that all residents use the re-leasing process outlined here.

Mixed Gender Housing

The University of Maryland offers a program in South Campus Commons and The Courtyards where students of different genders can choose to live within the same apartment. South Campus Commons and The Courtyards offer apartment-style housing with the private bedrooms. These apartments also have multiple, lockable bathrooms within each unit; allowing residents of the apartment to designate each bathroom for use by a specific gender.

A limited number of apartments are designated as program units. Priority for selecting spaces will first go to current South Campus Commons and The Courtyards residents who are eligible to renew current leases, followed by students currently living in on-campus residence halls who will enter their third year in college in the upcoming Fall semester.

For more information related to the Apartment Living for Students of Different Genders, please visit this link.

Study Abroad

Residents who re-lease their Courtyards apartment and leave for semester study abroad or co-op experiences are eligible to return to The Courtyards the following semester, provided they remain in good academic, judicial, and financial standing with the University of Maryland. Leasing for the next academic year begins every year in mid-January. If you will be abroad at the time of leasing, it is important to discuss your plans with family, friends, or potential roommates prior to leaving. Please review this information carefully to ensure a successful return from a studying abroad. Exact dates will be added to this section before the end of the fall semester.

Fall Semester Study Abroad
If studying abroad for the fall semester, follow the re-leasing process located on our website to secure a space for the spring semester. You would be considered the re-lessor in this situation and you may need a proxy.

A proxy is someone who acts on your behalf during the leasing process. While you will be completing the application, they will be attending the appointment, signing the lease, and paying any applicable fees. You will be signing the lease upon your return and before you move into the apartment. You can designate your proxy online at mydrl.umd.edu. After logging-in, complete the “South Campus Commons Proxy Form.” Your proxy will be emailed the proxy form.

Your proxy will need to bring the proxy form, along with your $300 lease reservation fee (check made payable to South Campus Commons).  We recommend that you make contact with your proxy after the leasing appointment as they will have a copy of your lease confirmation, which contains important information about your lease. Most importantly, you must sign your actual lease before moving in.

Spring Semester Study Abroad
In order to return to The Courtyards after studying abroad in the spring, students need to complete The Courtyards Intention Form. It is important to pay close attention to the deadlines, so that the opportunity to return to The Courtyards as a resident does not pass you by. As someone studying abroad in the spring, there are two options for returning to The Courtyards: pull-in or transfer.

Pull-In

Courtyards residents are able to pull-in eligible students into vacant bedrooms in their apartment. In order to be eligible for pull-in, you must be in good standing with the University and have lived in The Courtyards the semester immediately preceding your study abroad/co-op experience. Additionally, you must be returning to The Courtyards the semester immediately following your study abroad/co-op experience.

Residents can only pull-in eligible students into vacant spaces in their apartment; residents cannot pull-in eligible students into vacancies in other apartments. Being listed as an eligible pull-in does not guarantee you a space, as residents may list multiple pull-ins for a single vacancy in their apartment. The current resident has sole discretion over which of their eligible pull-ins they would like to pull-in to their apartment. If a current resident chooses you as their pull-in, you will need to have a proxy represent you at the pull-in appointment. The person pulling you in can be your proxy.

While returning to your old apartment may be the goal, please remember that there is no guarantee that this will happen. Part of re-leasing means that you have relinquished all rights to that space. If your re-lessor decides to transfer to another apartment within The Courtyards or chooses to leave The Courtyards all together, you may be able to return to your old apartment provided that a current resident of that apartment lists you as a pull-in on their intent form, or if your apartment is open at the time of transfer appointments.

Transfer

If you are not pulled-in to an apartment, you will have the ability to select from any of our available spaces during transfer appointments. Transfer appointments are when Courtyards residents move/switch apartments within The Courtyards community, which occurs before we conduct Open Leasing with residence hall students.

On your Intention Form, you will be prompted to schedule a transfer appointment. These appointments are booked on a first-come first-serve basis, so be sure to complete your Intention Form early. Because you will be abroad at the time of transfer appointments, you will need to designate a proxy to represent you at your transfer appointment. Your proxy will be able to select from any of the available spaces at the time of your appointment. The earlier your appointment, the more options your proxy will have.

A proxy is someone who acts on your behalf during the leasing process. While you will be completing the Renewal Intention Form, they will be attending the appointment, signing the lease, and paying any applicable fees. You will be signing the lease upon your return and before you move into the apartment. You can designate your proxy online at mydrl.umd.edu. After logging-in, complete the “Courtyards Proxy Form.” Your proxy will be emailed the proxy form.

Your proxy will need to bring the proxy form, along with your $300 lease reservation fee (check made payable to The Courtyards).  We recommend that you make contact with your proxy after the leasing appointment as they will have a copy of your lease confirmation, which contains important information about your lease. Most importantly, you must sign your actual lease before moving in.

Summer Session Study Abroad
If studying abroad for the summer, there are some things to consider. Secure a space for the fall semester during the spring renewal process. There is no guarantee that there will be spaces available for fall at The Courtyards when you return. We would hate to see you miss the opportunity to return. During the renewal process, the housing options will be to remain in the same bedroom for another lease year (same bed), or to transfer to another space either in your apartment or in another apartment.

If you choose this option, you may or may not want to release your space for the summer. One of the benefits of coming back to your same bedroom, is not having to move out on July 30 and not move in again until August 23. Not releasing means coming back from study abroad to your apartment, but it also means paying for months when you are not there.