• All Kitchen items must be in cabinets and cabinet space needs to be made for your new roommate(s). (Example: If you live in a 4 bed/4 bath and get two new roommates, at least 50% of the cabinet space should be empty for the new roommates.)
• The sink, stove, and counter tops must be free of personal items.
• The refrigerator must be cleaned out and kept clean during the transition period.  Fridge space needs to be made for your new roommates. Move all refrigerator door and bottom shelf items to upper shelves. Dispose of any unwanted food items. (Items should not be stored on top of the fridge or in the refrigerator door so cleaners can properly clean).

• All personal items in the bathroom must be off the countertops, bathtub, sink, floors, and medicine cabinets.
• Cabinets and sink vanity must be emptied of all items.
• All bathroom items should be stored in the individual bedroom, except the shower curtains, which may be left on. (If the person you are sharing the bathroom with is a same bed resident you don’t have to do this.  If the person you are sharing the bathroom with is moving out on July 28, you do have to do this.) 

• All non-Courtyards items and decorations must be removed from the common area including taken down from the walls and ceiling. TV’s can remain in common area. (Examples of items to be removed: posters, pictures, lights, plants, etc.)
• Furniture items from persons not on the current lease term should not be stored in the apartment.  If your roommate moves out on July 28 and leaves items in kitchen/living room behind, we are going to assume they are yours.  Please alert us by emailing us at thecourtyards@cocm.com by Tuesday, July 29 by 12pm if your roommate left items behind in the kitchen/living room.  After this date we consider anything in the apartment to be owned by people staying for the 2025-26 lease period. 

Your apartment must remain like this from July 28, 2025 – August 26, 2025, at 5pm.  This helps our cleaning team, maintenance team, painters, etc. to prepare the apartment so that your future roommate has a welcoming move-in experience.  If you plan on being away during the period of July 28 – August 26, you will need to ensure this is completed before departing.

• The Make Ready Team that prepares apartments by August 26 consisting of maintenance, cleaning, and painters, will be accessing apartments between 8am – 8pm between July 28 and August 26.  They will not be entering occupied bedroom spaces for the make ready process.  There will NOT be a notice of dates/times between July 28 – August 26 that maintenance, cleaning, painters, etc will be entering units. All staff will knock on front doors for approximately 20-25 seconds prior to entering. 
• On July 28 a Courtyards staff member will place a red dot sticker on your bedroom door knob. This will serve as an extra means of communication to staff to not enter your bedroom space.  Our team works every day from 8am-8pm to get units ready by the August 26 move-in date, and this red dot helps them to know what bedrooms to enter and which bedrooms not to enter.  If for any reason your red dot falls off, please email thecourtyards@cocm.com immediately. 
• The lease states that residents may be charged a $450 violation fee if you do not comply with preparing your apartment during the July 28 – August 26 transition period. It is our hope that you work with us in helping create a great first impression for your future roommate(s).
• After cleaners have entered your apartment between July 28 and August 26 it will be your responsibility to maintain the cleaning so that your future roommate(s) walk into a clean apartment on move-in day. On Sunday, August 24 beginning at 9am, the RA Team will be giving your apartment a final inspection and your apartment must be ready for your new roommate(s) by this date and time. Anything not in compliance (or if the common area is unclean for your new roommate) would be eligible for a $450 violation fee.
• What if everyone in my apartment is returning same bed? If you fall under this category, we will not be turning your apartment because all of you are coming back for 2025-26. However, if that were to change and one of your roommates were to transfer their lease, that immediately changes your apartment status, and we would need to turn the common area for a new roommate. If that were to happen all apartment occupants will have to get their apartment turn ready by July 28 at 12pm.
• You cannot let your new roommate or their belongings into the apartment prior to move-in day on August 26.
• On August 1 your first installment is due for your new 2025-26 lease.

*This installment is applied towards your 2025-26 lease. You are not paying for July 28-August 26 because this is the lease transition period. Your new lease begins on August 26, 2025, and concludes on July 29, 2026. The total rate of your apartment type is divided into 12 installments with the first installment due on
August 1, 2025.

If you have any questions, feel free to contact us in the Courtyards Housing Office via email thecourtyards@cocm.com or call us at 301 314 2466.  We are here to help!  Thank you so much for helping to create a welcoming environment for your new roommate! 

Dates/Times listed below are an estimated guideline for when staff will likely be entering your unit and is not a guaranteed entry schedule. As stated in the lease, unit common areas/empty bedrooms can be entered between 8AM-8PM between move-out through move-in to help prepare spaces for your new roommates. 

Please notify our office at any time if the red dot sticker falls off your bedroom door.  This is used to alert to our team that the bedroom space is occupied.